Best Software to Track Employee Hours and Manage Time Efficiently

Managing employee hours efficiently is key to boosting productivity and ensuring accurate payroll. With many software options on the market, which ones stand out in 2025? This article reviews the top 10 software to track employee hours, helping you find the best fit for your needs.

Choosing the right employee time tracking software can be a game-changer for your business. In 2025, we have a plethora of options, each catering to different business sizes and needs. From comprehensive solutions like Connecteam to specialized tools like Kumospace for freelancers and small teams, there’s something for everyone.

Here are the top 10 software for tracking employee hours. Each subsection will explore the features, benefits, and unique aspects of these tools to help you make an informed decision.

Ease of use should be a top priority when picking employee time tracking software. A user-friendly interface can enhance the overall experience, making it easier for employees to adopt the tool. Integration with other tools allows seamless functionality across various platforms and boosts productivity.

Mobile app availability is crucial for tracking time on the go, especially for remote teams and field employees. A good time tracking app should offer comprehensive reporting capabilities, enabling managers to generate detailed reports and gain insights into time usage and productivity through a free mobile app.

Kumospace offers a refreshingly simple and effective time tracking solution designed specifically for remote and hybrid teams. Rather than relying on manual clock-ins or invasive monitoring, Kumospace automatically tracks team presence in a virtual office, making it ideal for companies that value trust, culture, and accountability.

Core functionalities include:

• Automatic presence tracking based on when users enter and exit the virtual workspace
• Real-time visibility into who’s online and available
• Activity reporting for managers to understand time spent at work
• Custom office hours settings to align with your team’s schedule

Kumospace improves remote team management by:

• Providing lightweight time logs that require no user input, reducing friction and time-tracking fatigue
• Encouraging natural interactions through its virtual office, helping replicate the flow of a physical workspace
• Supporting privacy-first principles; no screen recording or location tracking, just smart presence data
• Offering integrations with calendar tools to map time in Kumospace to scheduled meetings and deep work blocks

For distributed teams who want an easy, non-invasive way to track time while staying connected, Kumospace is a top-tier solution that blends culture and accountability without sacrificing either.

Connecteam is a standout employee time tracking app in 2025, offering a solution that caters to over 90 industries. Its intuitive interface ensures user-friendly navigation and easy implementation with minimal training. Core functionalities include:

• One-touch clock in/out
• Job-specific time tracking
• Automated timesheets
• Time-off management

Connecteam offers several features to improve time management and payroll processing:

• GPS tracking capability helps prevent buddy punching and ensures accurate time tracking for field employees.
• Automated timesheets enhance overall time management and efficiency.
• Integration with major payroll platforms like QuickBooks and Gusto allows for seamless payroll processing.

The software offers comprehensive reporting features, providing detailed insights into time usage and helping managers make informed decisions. By integrating time tracking with project management tools, Connecteam enhances team efficiency and provides better visibility into employee activities.

Toggl Track is designed for freelancers and small teams, operating in the background to track time on various projects. Its features include:

• Recent descriptions based on typed words to streamline the entry process
• A calendar view that provides a visual overview of the user’s week for efficient time management
• Easy adjustment of time entries through drag and drop

Toggl Track offers detailed reporting features that aid in accurate billing, beneficial for freelancers and small teams. The unique, color-coded custom reports are easy to read and help users comprehend time usage at a glance. Users can enter hours manually or through automatic syncing with their calendar, enhancing flexibility to track time spent in time reporting.

Toggl Track’s pricing and features include:

• A free plan for up to 5 users
• Additional plans range from $9 to $18 per user per month
• A 30-day free trial, allowing users to test its features before committing

This makes Toggl Track an ideal choice for small businesses and freelancers looking for an efficient and cost-effective time tracking solution.

QuickBooks Time, formerly known as TSheets, is designed for accurate work hour tracking, employee scheduling, payroll processing, and invoicing. Customizable payroll reports ensure seamless alignment with payroll requirements, making it an excellent choice for businesses needing detailed and accurate payroll processing. The software also includes basic scheduling functionalities, allowing employees to clock in and out, add employee timesheet details, and manage job codes.

One of the standout features of QuickBooks Time is its integration with QuickBooks Payroll, allowing for a smooth and efficient payroll process. This integration ensures that time tracking data is accurately transferred to payroll, reducing errors and ensuring employees are paid correctly. The software also provides integrated time tracking:

• Time tracking
• Project coordination
• Expense management
• GPS tracking

These features enhance overall project management efficiency.

For businesses that rely heavily on payroll accuracy, QuickBooks Time offers a robust solution. Its ability to generate detailed time reports and integrate seamlessly with accounting software makes it a valuable tool for managing employee work hours and ensuring accurate payroll processing.

Hubstaff is ideal for remote teams, providing core functionalities like time tracking, productivity monitoring, and payroll management. The automated time tracker starts when employees initiate the app, allowing for seamless monitoring of tasks and activities.

Hubstaff’s features include:

• Options to blur app usage and URLs and take screenshots, providing transparency on team productivity while respecting employee privacy.
• Generation of detailed time reports, including average activity levels, expenses, and employee notes on tasks, aids in productivity analysis.
• The Insights add-on which offers real-time productivity metrics to help managers understand utilization, efficiency, and overall productivity levels.

With an average rating of 4.6 out of 5 stars from 1500 user reviews, Hubstaff demonstrates high user satisfaction and reliability. Its geofencing capabilities accurately monitor employee locations, assisting companies in managing remote teams effectively and ensuring employees are where they need to be when they need to be there.

Harvest is a time tracking tool designed for client service businesses to efficiently track billable hours, manage projects, and streamline invoicing. It offers a stopwatch for tracking time and tracking hours, allowing users to start and stop timers or manually enter hours via its app or web interface. This flexibility makes it easy to capture billable hours accurately.

The platform simplifies the invoicing process by allowing users to generate invoices directly from tracked hours. Harvest is available on multiple platforms, including web, mobile (iOS, Android), and desktop (Mac, Windows), ensuring accessibility and ease of use.

Its flexible pricing plans, including a free version, Pro at $11/user/month, and Premium at $14/user/month, make it an affordable option for businesses of all sizes.

Timecamp is an automatic employee hours tracker with an intuitive user interface for ease of use. The software offers:

• Automated timesheets that organize tracked hours for payroll
• Tracking of total daily work hours, overtime, and breaks
• Automation that reduces manual effort, ensuring accuracy and efficiency in time tracking.

Admins have separate permissions to approve time entries and reopen timesheets, facilitating better control over timekeeping. Additionally, Timecamp includes budgeting tools and reports to monitor employee time and project efficiency, helping businesses make informed decisions and manage their resources effectively.

Timely offers automatic time tracking that logs activities without user input, enhancing efficiency. For project management, it includes automatically recording work and grouping activities to suggest tracked time entries, complemented by task planning using Gantt charts. This helps in keeping projects on track and within budget.

Timely is available on multiple platforms, including web, mobile (iOS, Android), and desktop (Mac, Windows), and it is designed with a user-friendly interface, making it easy for non-technical staff to navigate. This accessibility ensures that all team members can effectively use the tool, enhancing overall project management and keeping everyone up to date.

Jibble offers features such as:

• Customizable breaks
• Project tracking
• Time clock functionality
• Facial recognition
• GPS tracking

These features provide customization options and flexibility for various work setups, making Jibble suitable for businesses of all sizes. Employees can clock in and out using smartphones, tablets, or computers, ensuring accessibility and ease of use.

The platform provides the following features to help users manage time tracking and payroll:

• Daily, weekly, or monthly calendar views to see who is clocked in at any given time.
• Automatic storage of employee hours onto digital timesheets, simplifying time tracking and enhancing accuracy.
• Ability for users to edit timesheet errors before approving for payroll, ensuring accurate payroll processing.

Jibble’s multiple pricing tiers, including a free plan for basic usage, make it an affordable option for businesses looking to track project time effectively. The ability to export precise timetables and hours facilitates accurate billing for clients, enhancing overall efficiency and client satisfaction.

Clockify is a free, versatile time tracker offering unlimited tracking for various users and projects. Its free plan includes essential features like time tracking, project management, and detailed reporting, making it an excellent choice for businesses seeking a cost-effective solution.

Clockify is available on multiple platforms, including web, mobile (iOS, Android), and desktop (Mac, Windows), ensuring accessibility and ease of use. Its user-friendly interface makes it easy for teams to adopt the tool without a steep learning curve.

The software’s versatility and comprehensive features make it a valuable tool for managing employee hours and enhancing overall productivity, contributing to a healthy work-life balance.

Choosing the right employee time tracking software often comes down to comparing features that matter most to your business. Here are some options:

• Connecteam: Offers comprehensive solutions for various industries.
• Toggl Track: Perfect for freelancers and small teams due to its ease of use and detailed reporting capabilities.
• QuickBooks Time: Stands out for its seamless payroll integration, crucial for businesses heavily reliant on accurate payroll processing.

Additionally, Hubstaff is ideal for remote teams thanks to its productivity monitoring and geofencing features. For businesses focused on client billing, Harvest offers efficient invoicing directly from tracked hours.

Time tracking tools and their features include:

• Timecamp: provides automated timesheet creation
• Timely: offers project management features, enhancing overall efficiency
• Jibble: offers versatile and customizable options
• Clockify: suitable for a wide range of business sizes and needs, with time tracking capabilities.

Employee time tracking software monitors and manages employee work hours, improving productivity, efficiency, and accurate billing. These systems offer features such as online timesheets, GPS tracking, job costing, and automated payroll calculation to simplify workforce management. Employee monitoring allows employees to typically have access to functionalities like clocking in and out, viewing schedules, and requesting time off through the time clock software.

Automatic time tracking options enhance efficiency and reliability compared to manual time tracking methods. Basic time tracking software helps businesses comply with regulations such as the Fair Labor Standards Act (FLSA), requiring accurate maintenance of working hour records and attendance tracking to record time spent. An automatic time tracker can streamline this process further.

Keeping accurate records prevents loss of documentation and supports better management practices. Effective tracking also improves team management by helping to manage workloads and prevent employee burnout.

Employee time tracking apps manage, monitor, and track employee time on tasks or projects. Users input crucial details into time tracking applications, including:

• Task completion times
• Breaks
• Other important data 

Many time tracking solutions offer mobile applications for remote clock-ins, enhancing flexibility for employees in different locations.

The data entered in time tracking apps is processed in real-time and generates reports providing actionable insights and job costing information. Automated exception management features alert managers in real-time about any irregularities, improving response times to issues like missed clock-ins.

There are many benefits of using time tracking software:

• Time tracking tools help businesses enhance productivity by offering insights into how time and resources are allocated.
• Accurate time tracking is essential for effective billing, ensuring clients are charged correctly for the time invested in their projects.
• Employee time tracking data supports organizations in making informed decisions regarding resource allocation and project management.

Time tracking offers several benefits:

• Enhances accountability and self-awareness among employees, allowing them to identify and eliminate unproductive habits.
• Fosters transparency by clearly showing how much time is dedicated to specific tasks, enhancing trust among stakeholders.
• Ensures that employees are paid correctly for their working hours, enhancing employee satisfaction and retention, as well as the time spent on various projects.

Time tracking software provides several key features:

• Alerts for overtime, ensuring businesses adhere to labor regulations.
• Employee time tracking apps notify managers when employees exceed regulated overtime thresholds, preventing violations of labor laws.
• QuickBooks Time offers customizable payroll reports to meet various business needs, aiding compliance with financial regulations.

Time tracking software is essential for businesses to comply with labor laws by accurately tracking employee hours and activities. Together, overtime management features and customizable payroll reports help ensure adherence to labor laws and regulations, protecting businesses from potential legal issues.

Utilizing time tracking applications significantly decreases mistakes associated with manual timesheet entry. Benefits include:

• AI-driven processes in time tracking software reduce manual effort for timesheet entry.
• Lower error rates in timesheet data.
• Fewer errors in payroll management.
• Ensures employees are paid accurately and on time.

Minimizing human errors in timesheet management is crucial for accurate payroll processing. By automating the tracking and entry processes, businesses can save time and resources while ensuring the accuracy of their payroll records.

Time tracking software automates the collection of employee work data, reducing reliance on manual timekeeping methods. Connecteam helps manage time off requests efficiently, cutting down on manual processes by automatically calculating and processing employee absences requests. Using Connecteam’s payroll integrations can save time and effort by skipping manual processes in payroll management.

Automating timekeeping processes can save time and resources by minimizing reliance on manual work. This automation enhances accuracy and efficiency, allowing businesses to focus on more strategic tasks rather than administrative ones.

These systems often feature:

• Real-time data capture, providing immediate insights into employee hours worked.
• Access to real-time employee data that enables managers to monitor the progress of tasks and projects instantly, making it easier to identify and address any issues promptly.
• Advanced time tracking software that generates detailed reports and analytics to aid management in decision-making and identifying productivity trends.

Real-time data access is crucial for effective workforce management, enabling organizations to respond swiftly to changing circumstances. By using real-time data, businesses can enhance their operational efficiency and make informed strategic decisions.

Features like geofencing and GPS tracking ensure that time entries are accurate and verified. When an employee clocks in or out with GPS tracking, a GPS location stamp is added, providing a verifiable record of their location. Jibble provides facial recognition technology for clocking in and out, adding an extra layer of security to prevent time theft.

Time tracking software typically integrates with payroll systems, facilitating seamless data transfer and accuracy in wage calculations. Using an employee time tracking app helps in the following ways:

• Makes it harder for coworkers to clock in for each other, addressing buddy punching.
• Helps prevent time theft.
• Ensures that employees are only paid for the hours they actually work.

Employee time tracking software typically ranges in price from $5 to $45 per month per user. Specific pricing includes:

• Kumospace: Starts at $8 per user per month
• My Hours: $8 per user per month
• All Hours: $2 to $3.5 per user per month
• Avaza: $11.95 to $47.95
• Trackingtime: free plan for up to 3 users, personal plans ranging from $5.75 to $10
• Connecteam: $29 per month for 30 users, with flexible tiered plans

By understanding the costs associated with each software, businesses can make informed decisions that align with their budget management and financial capabilities.

When choosing the right employee time tracking software, consider the core features that align with your business needs. Look for GPS tracking, customizable timesheets, and a user-friendly interface. Assessing your team’s size and needs will help you find software that scales accordingly, ensuring it can grow with your business.

User-friendliness ensures all team members can adopt the tool easily. Reviewing customer support options ensures assistance is available when needed. Considering these factors helps businesses select a time tracking solution that enhances productivity and meets their specific requirements.

In conclusion, choosing the right employee time tracking software is key to improving productivity, streamlining payroll, and staying compliant with labor laws. The top tools covered in this post offer a variety of features tailored to different business needs. Whether you’re looking for a comprehensive platform like Connecteam, a flexible option like Toggl Track, or a built-in presence-based solution like Kumospace, there’s a time tracking tool that fits your workflow.

By weighing the features, pricing, and benefits of each solution, businesses can make smart decisions that support their teams and goals. The right time tracking software can transform how you manage your workforce, especially in remote or hybrid environments.